Lacrosse referee scheduling software
Referee assigning for youth lacrosse leagues.
Staff boys’ and girls’ games through the spring season, with two officials or three, across every field of a complex. Send the assignments when the weekend is filled, see who has accepted, and tell officials when weather moves a game.
- Official 1 and Official 2 by default
- Officials need no account
- A fee on every position
On a lacrosse schedule
Crews, boys’ and girls’ games, fields and weather
- A third official on older levels
New games start with Official 1 and Official 2: numbered, because boys’ and girls’ crews use different names. Where your league puts a third official on older games, add the suggested Official 3 position, or Chief Bench Official, and give it its own fee. Any position can be renamed to the name your league uses, such as Referee or Field Judge, until it has been offered to someone.
- Boys’ and girls’ games
Boys’ and girls’ lacrosse are played under different rules, and many officials work only one of them. Ref Grid doesn’t know the difference. Put it in the division name (“U14 Boys”, “U14 Girls”) so every game on the board shows which it is.
Then record which games each official works in the notes on their record. Officials can also list the divisions they prefer from the profile link you send them. Neither filters the picker or stops an assignment, so the check is yours.
- A complex with several fields
Name each field the way officials will find it, such as “Riverside Park, Field 3”. The board filters by location, so you can fill one field at a time. If a game has no end time, overlap warnings assume it runs 120 minutes, so enter the real end of shorter youth games.
- Spring weather
Move a game’s start time or field and every official who was sent it gets the old and new details. Call a game off and those officials get a cancellation notice, and their accept and decline links close. Officials you had only drafted hear nothing. When a game moves to a new date, check with each official that they can still make it.
Inside Ref Grid
From the spring schedule to the pay report
- 01
Bring in the spring schedule
Import games and officials from CSV or Excel, or from Arbiter and Assignr exports. You map the columns and see a preview before anything is saved. The import contacts no one, and games already played are skipped.
- 02
Set each game’s crew and fees
Add the third position on the games that need one, and set a fee on each position. A referee, an umpire and a field judge on the same game can each be paid differently.
- 03
Pick officials, then send
Picking an official saves a draft. The picker warns when they already hold an overlapping game, and lists their other games that day, including on other fields. It doesn’t check the walk or drive between them. When the weekend is filled, review the drafts and send: each assignment goes as its own text, email or both.
- 04
Watch the answers come in
Officials accept or decline from the link, with no account. Their page shows the date, start and end time, field, teams, division, position and fee, but not the rest of the crew. The dashboard counts unfilled positions and assignments still awaiting a response, and nothing follows up on silence for you.
- 05
Export what you owe
At the end of a pay period, the pay report lists accepted assignments on games whose start time has passed, as detail or per-official CSV, or as QuickBooks Online bills. It doesn’t know whether a game was actually played, and Ref Grid pays no one.
Limits
What Ref Grid doesn’t do
- No lacrosse rules or certification checks. It won’t stop a boys’-only official landing on a girls’ game, or check a crew is the right size for the level. Your association’s rules decide both.
- No assigning a crew in one step. Each position is picked on its own.
- No dated availability. Officials’ preferences are a general pattern of days, times and divisions. Spring-break dates they’re away stay wherever you collect them now.
- No reminders to officials who haven’t answered. Reminders, if you switch them on, reach only officials who accepted.
Where to go next
- Rainouts and schedule changes
Setting a call time, telling officials in the right order, and deciding rainout pay before the season.
- Scheduling a tournament
Counting slots across fields, rest breaks and bracket games.
- How to pay referees
A published fee schedule, pay periods and a pay sheet template.
One plan, with a free trial: see the pricing.
Request a demo
See how Ref Grid would work for your league or club
Tell us about your organization and we’ll get back to you.
Prefer to look around yourself? You can set up your organization without talking to us: get started.
Get the spring season onto one board.
Import your games, mark boys’ and girls’ divisions, add a third official where you need one, and send the first weekend.